Arkansas State University - Newport

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Standard Operating Procedures


The Arkansas State University System Board of Trustees has overall governance and oversight responsibilities for the campuses of the Arkansas State University System.  The Board promulgates policies that apply to all the campuses and entities that comprise the ASU System.  The ASU System also establishes operating procedures that are applicable to the system campuses.

Board of Trustees Policies

ASU System Operating Procedures

Freedom of Expression Policy

ASU-Newport Policies/Procedures are listed by department below.


Institutional operating procedures apply to the College as a whole and pertain to more than one division/department of the College. These procedures complement or enhance the mission of the College, ensure compliance with applicable laws, rules or regulations and/or promote operational effectiveness and efficiencies and reduce institutional risk.

Master SOP - 1000
Chancellor's Complaint Log - 1001
Student Handbook and Catalog Updates - 1002
Shared Leadership - 1003
Campus Building Closure Procedure - 1004
ACC Awards - 1005
Staff Professional Development and Training - 1006

Finance & Administration

Finance & Administration operating procedures concern the financial operations of the institution.  Finance & Administration procedures are related to compliance with regulations, accounting, budgeting, purchasing, and fiduciary responsibility. 

Finance & Administration Complaint Log - 3001
Travel - 3002
Contract and Agreement Review and Approval - 3003
Official Functions - 3004
Facilities Appearance Standards - 3005

Student Affairs

Student Affairs operating procedures govern student support functions.  These procedures include, but are not limited to, admissions, registration, graduation, student life, and student conduct.

Student Complaint Log - 4001
Degree Conferral - 4002
Administering Academic Plans ​- 4003
Registering with the Center for Educational Access:New Student - 4004
Registering with the Center for Educational Access: Returning Student - 4005
Satisfactory Academic Progress - 4006
Permission to Release Student Record Information - 4007
Deceased Student - 4008​
Faculty-Staff Initiated Alerts on Students - 4009
Citizenship and Constitution Day​ - 4010
Student Activity Request - 4011​
Student Code of Conduct​ - 4012
Voter Registration - 4013
Student Drug and Alcohol Abuse Prevention Programming - 4014​
National Student Loan Data System - 4015
Student Financial Aid Scholarships - 4016
Freedom of Expression - 4017
ACC Academic All-Star Student Selection - 4018
Student Fundraising - 4019
 - Student Organization Solicitation Request Form
 - Student Organization Withdrawal Request Form
Student Recruitment Activity - 4020
Student Travel Authorizations and Reimbursement - 4021
 - Student Travel Request Form
Ensuring Veterans are Charged In-State Tuition - 4022
Identifying Eligible Students for Senior Aviator Tuition Waiver - 4023
Incident Reports - 4024
Federal Work-Study - 4025
Identification and Award of Earned Academic Credentials - 4026
Admitting Applicants with Felony Convictions - 4027
Unregistering Students from Courses - 4028

Human Resources

Human Resources operating procedures pertain to employment practices, employee rules, conduct, and working conditions. These procedures supplement and/or clarify existing policies from the State of Arkansas Office of Personnel Management where applicable.  

Hiring Process for Full-Time Faculty & Staff - 5001
Pre-Hiring Credit Check - 5002
Leave without Pay - 5003
Catastrophic Leave Program - 5004
Faculty & Staff Emeritus - 5005
New Hire Onboarding - 5006
Job Posting Policy - 5007
Telecommuting - 5008
Name Badges - 5009

Information Technology Services

Information Technology Services operating procedures are related to the College's electronic environment.  Subjects include, but are not limited to, the privacy, security, and appropriate use of information technology resources and information.

Appropriate Use of Information Technology - 6001
IT Life Cycle Management of Resources - 6002
Deployment of Wireless Network - 6004

Facilities & Grounds

Facilities operating procedures relate to the day to day operations of the College, including the maintenance of buildings, capital projects, grounds, and general College property.

No Procedures at this time

Risk Management & Safety

Risk Management and Safety operating procedures address risk mitigation, business continuity, disaster recovery, emergency response and campus safety. 

Chemical Disposal Procedure - 8001
Unmanned Aircraft Systems Procedure - 8004

Workforce Development

Workforce Development operating procedures address relationships and training related to corporate or industry needs with the purpose of facilitating or providing development and training to stimulate and promote economic development. 

Workforce Training, Billing and Invoicing - 9001
Workforce ADHE Reporting - 9002
Service Agreements and Partnerships - 9003


Advancement operating procedures apply to gifts to the institution either, monetary or otherwise.  These procedures complement or enhance the mission of the College, ensure compliance with applicable laws, rules or regulations and/or promote operational effectiveness and efficiencies.

Gifts In Kind - 10001
Donor Communication - 10002

Marketing and Communications

Marketing and Communications operating procedures relate to the external or internal communications from ASUN to it's constituents.

Media and Public Notification - 11001
Social Media - 11002
Web Updates and Schedule - 11003