Individuals in open office environments must practice social distancing and wear face coverings except when eating and drinking. This applies to all shared spaces, even when office areas are separated by partitions. While each campus has dedicated space with plexiglass dividers for employees and students to conduct business in person, face masks should still be worn.
For single occupancy offices, if more than one person is in the office, masks should be worn at all times and social distancing should be practiced. A mask or face covering is not required if you are working alone in a confined office space unless someone else enters the room.
With current technology and careful planning, there should be no reason for a task to be performed that puts two or more individuals in close proximity of each other (e.g. within a couple of feet) for more than 15 minutes. If in extreme circumstances this is unavoidable, employees, supervisors, students, faculty and Human Resources should work together to assess the exposure risks involved and determine the appropriate measures.
Convening in groups increases the risk of viral transmission. Meetings (other than designated in-person classroom teaching) should continue to be held using the extensive range of available collaboration online tools (e.g., Microsoft Teams, GoToMeeting, Zoom, etc.). Conference calls by telephone are also a good option. When absolutely necessary, in-person meetings must be limited to the approved occupancy for that space.
Employees and students should communicate with colleagues, supervisors and faculty as much as possible by email, instant message, telephone, or other available technology rather than face-to-face. In-person meetings should only take place if (1) individuals can maintain six feet of separation and (2) all participants in the meeting are wearing a mask. All employees and students will adhere to the setup of tables and chairs in community spaces as well as signage and visual cue marks to support physical distancing practices between attendees. These meetings should be kept to a minimum.
When working in a laboratory, the normal safety standards still apply, in addition to current COVID-19 standards of physical distancing, enhanced personal hygiene and regular disinfection.
Travel between campuses and off campus for business-related reasons should be minimized until further notice. When traveling off campus for business-related reasons, employees should practice proper social distancing and wear a face mask.
Recognizing the need to eat on campus, ASUN has established the following guidelines and best practices.
Some areas have break rooms that serve small to large numbers of employees. The following guidelines have been established as a way to keep these spaces available.
The gym and workout facilities will be closed for now. In the interim, employees may use their wellness benefit at a local gym or workout facility with approval from their supervisor.
The number of individuals per restroom is limited based on size to ensure at least 6 feet distance between individuals. Please take turns at the hand washing stations as it is almost impossible to social distance in that area. Wash your hands thoroughly and avoid touching door handles afterward to reduce the potential transmission of the virus.